College of Engineering

2012-2013 Promotion and Tenure Review Timetable

On or before

9/14	College-wide informational workshop for P&T candidates and new faculty members. (10:00 A.M. – 12:00 noon Stavely Conference Room (202 Hammond)
9/15	Department Heads discuss possible early tenure and promotion cases with the Dean.
9/21	Department heads provide the Dean’s Office with membership lists for department promotion and tenure committees, together with a statement of procedures for forming those committees (or a written statement that procedures have not changed since last year) as well as the department’s criteria. (Guidelines, Section IV.D and Section II.A.2)
9/25	Dr. Bowen's Presentation to Department Heads and College P &T Committee. 1:00pm-2:00pm - 117 HUB Robeson Auditorium
10/5	NOTE: Changes in established procedures must be adopted formally by the faculty, approved by the Dean and by the Provost, prior to this date
10/12	Department heads submit 4^th-and formal 5^th-year dossier and 5^th-year progress reports to the Dean’s office.
10/19	Dean submits 4^th & 5^th year materials to college committee.
10/19	A preliminary copy of all tenure and promotion dossiers delivered to the Dean’s office (HR office) for review of format and general preparations.
11/9	College Committee Chair forwards signed recommendations on 4^th- and formal 5^th-year tenure reviews to the Dean via the HR office (101 Hammond). These must include the number of votes in favor of and opposed to each recommendation and the number of abstentions, if any, and a listing of the committee members.
11/23	By 5:00 P.M., Friday, November 23, 2012, Department Heads submit promotion and tenure dossiers to the Dean via the HR Office (101G Hammond). This pre-holiday deadline is established so that dossiers can be logged-in, sorted into individual working sets, and provided to the College committee before final exams week. This allows the committee to commence deliberations in early January, before the start of Spring semester. Department Head includes his/her signed recommendation, and forwards it with the department committee’s recommendation to the Dean’s office (HR) with documentation of the basis for each recommendation. Documentation must cover criteria set forth by the College and the University, and the material must be in the approved format. If both the Department Head and the department committee reach a negative recommendation for an individual, the Dean may make a negative decision without submitting the dossier to the College committee. The Dean will notify the faculty member involved, in writing, in the case of tenure decisions. Written notification is not given to faculty members in the case of negative promotion decisions. For promotion and for sixth-year tenure reviews, if the Department Head and/or the Department Review Committee have a positive recommendation, the Dean forwards the recommendation to the Committee for further consideration.
12/3	Dean forwards tenure and promotion dossiers to college committee.
12/3	4^th year reviews completed and candidate notified.
1/2	College Committee Chair provides signed recommendations, including votes and list of committee members to the Dean.
3/1	All college-level reviews for promotion and final tenure completed; Dean forwards all positive recommendations to the University Promotion and Tenure Committee via the Office of Human Resources. For negative tenure decisions, the Dean notifies faculty members in writing. The Dean notifies all candidates for promotion and tenure whether or not their dossiers have been forwarded to the University committee.
3/29	Department Heads submit 2^nd-and special 3^rd year reviews to Dean’s office.
5/3	Dean completes review
5/3	All final decisions on promotion and tenure completed by the President, based on recommendations of the Executive Vice President/Provost; all candidates notified of the results of reviews.