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College of Engineering

POLICY REGARDING ACCESS TO AND USE OF THE COLLEGE OF ENGINEERING DATA WAREHOUSE

The College of Engineering data warehouse is available to all departments, faculty and staff of the College of Engineering. Access to the warehouse will be granted to those individuals who have a documented need to the data contained therein. The data served by the data warehouse is a subset of the University’s operational information systems, therefore this data must be protected in a manner consistent with the operational and procedural safeguards established by the University’s Office of Administrative systems. Information hosted by, and individuals granted to the College of Engineering data warehouse are required to comply with University policies regarding communications, computing, security and privacy. In short, individuals who are granted access to the warehouse and the data contained therein must attest in writing that they have read, understand and agree to the terms and conditions of University policies AD-20, AD-23, ADG-1, ADG-2 and AD-11. These policies are listed below and the full text of these documents can be found on the University’s General University Reference Utility (GURU) at http://guru.psu.edu.

The purpose of the College of Engineering data warehouse is to satisfy information requirements of College efforts which support the mission of the College of Engineering and its departments, programs, and administrative areas. Policies generated by the College of Engineering pertaining to the College’s data warehouse are in addition to those created by the University and are not intended to supercede any existing University policy. In any event, University policies will govern the resolution of issues regarding the publication of information on the College Data warehouse.

Applicable University Policies:

• AD-11: University Policy On Confidentiality Of Student Records
• AD-20: Computer and Network Security
• AD-23: Use of Institutional Data
• ADG-1: Glossary of Computer and System Terminology
• ADG-2: Computer Facility Security Guideline

Definitions:

• Data—information, in any form
• Field—a specific instance of data
• Record—a collection of fields organized for a specific purpose
• Table—a collection of records organized for a specific purpose
• Database—a collection of tables organized for a specific purpose
• SQL Server—software that maintains database tables, supporting structures and programs
• Data Warehouse—term applied to server database configuration that is primarily a read only resource intended for informational rather than operational purposes

For additional terms utilized throughout the remainder of the policy please reference University policy ADG-1 as listed above.

Engineering Policies:

• Engineering faculty and staff (users) will be granted access to the College of Engineering data warehouse provided they can substantiate a need for warehouse information and have attested in writing to have read, understand and agree to the terms and conditions of AD-11, AD-20, AD-23, ADG-1 and ADG-2
• Users must acquire an Engineering domain account.
• Access privileges to the warehouse and the tables, fields and records contain therein will be established based upon a users domain account.
• Users will be granted read access to data, served by the data warehouse, which originated from University operational systems.
• The College of Engineering Information Systems will maintain all groups, accounts and access privileges.

The College of Engineering Information Systems reserves the right to amend these policies in order to assure the proper functioning of this service. Any comments can be addressed via email to WEBMASTER@ENGR.PSU.EDU.